How To Write A Scholarship Appeal Letter

If your scholarship application was denied or your existing scholarship was reduced, you may have the opportunity to submit an appeal. A well-crafted appeal letter can help you present your case and possibly regain financial aid. Follow these steps to write an effective scholarship appeal letter.

1. Understand the Appeal Process

Before writing your letter, review the scholarship provider’s appeal policy. Some organizations have strict deadlines and specific requirements, so make sure you follow their guidelines carefully.

2. Use a Professional Format

Your appeal letter should be formal, respectful, and well-structured. Use the following format:

• Your Name
• Your Address
• City, State, ZIP Code
• Your Email Address
• Your Phone Number
• Date
• Scholarship Committee’s Name
• Organization or University Name
• Scholarship Office Address

3. Start with a Clear and Polite Introduction

Begin by addressing the appropriate person or committee. If possible, use a specific name instead of a generic greeting like “To Whom It May Concern.”

Example:
“Dear Scholarship Committee,”

State the purpose of your letter clearly. Mention the specific scholarship, your full name, and any reference or student ID number if applicable.

“I am writing to formally appeal the recent decision regarding my [Scholarship Name] award. I appreciate the opportunity to apply and would like to provide additional information for your reconsideration.”

4. Explain Your Situation Clearly

Provide a concise explanation of why you believe the decision should be reconsidered. This could include:

• Financial hardships (unexpected medical expenses, job loss, family emergencies)
• Academic challenges (illness, personal difficulties, or circumstances beyond your control)
• Misunderstandings (incorrect information or missing documents in your original application)

Example:
“Due to unforeseen medical expenses in my family, my financial situation has significantly changed since I first applied for the scholarship. My parent’s job loss has also made it difficult to cover my tuition and living costs. Given these circumstances, I am requesting a reconsideration of my scholarship eligibility.”

5. Provide Supporting Evidence

Attach relevant documents to support your case. These may include:

• Medical bills or doctor’s notes
• Termination letters or proof of job loss
• Financial statements
• Academic records showing improvement if applicable

Mention in the letter that you have enclosed supporting documents.

“To further support my request, I have included copies of medical expense statements and a letter from my parent’s employer confirming job termination.”

6. Express Gratitude and Commitment

Show appreciation for the opportunity and reaffirm your commitment to your education. If applicable, mention any steps you have taken to improve your academic performance or financial situation.

“I sincerely appreciate the time and effort the committee puts into reviewing scholarship applications. My education remains my top priority, and I am committed to maintaining strong academic performance. I hope you will consider my appeal so that I can continue pursuing my studies at [University Name].”

7. Close the Letter Professionally

End the letter on a respectful and positive note.

“Thank you for your time and consideration. I look forward to your response and am happy to provide any additional information if needed.”

Sincerely,
[Your Name]

8. Submit and Follow Up

• Send the appeal letter via email or mail as instructed by the scholarship provider.
• If submitting via email, include a clear subject line, such as “Scholarship Appeal Request – [Your Name]”.
• Follow up politely if you do not receive a response within the expected timeframe.